Verwerking van (persoons-)gegevens door de verantwoordelijke voor de online sollicitatieprocedure
Privacy Statement for the Application Process
Tok GmbH
1. Controller
The controller within the meaning of the General Data Protection Regulation (GDPR) is:
Tok GmbH
Einstein Ring 5
D-48599 Gronau (NRW)
Germany
Tel.: +49 (0)2562-96 400
Email: info@tokfood.com
Website: www.tokfood.com
Tok GmbH is established in Gronau, Germany.
Data Protection Officer:
Michel Tok
Email: info@tokfood.com
2. Purpose and Legal Basis of Processing
When you apply for a position with us (by email or via our online application form), we process your personal data exclusively for the following purposes:
As part of the recruitment process, we may process the following data:
4. Access to Your Data
Your application data will only be accessible to:
5. Retention Period
If your application does not result in employment, your personal data will be retained for 6 months after the completion of the recruitment process.
This retention period is based on potential legal obligations under German employment law (e.g., the General Equal Treatment Act – AGG).
After this period, your data will be permanently deleted or anonymized.
6. Employment
If you enter into an employment relationship with Tok GmbH, your application data will become part of your personnel file and will be retained for the duration of your employment in accordance with applicable legal retention requirements.
7. Disclosure to Third Parties
Your personal data will not be disclosed to third parties unless:
Personal data is stored within the European Union.
8. Data Security
We implement appropriate technical and organizational measures to protect your personal data against loss, misuse, unauthorized access, disclosure, or alteration.
Data transmitted via our website is encrypted using TLS technology.
9. Your Rights
Under the GDPR, you have the following rights:
info@tokfood.com
We will respond within one month.
10. Right to Lodge a Complaint
If you believe that your personal data is being processed unlawfully, you have the right to lodge a complaint with the competent supervisory authority in Germany:
State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia
www.ldi.nrw.de
11. Amendments
Tok GmbH reserves the right to amend this Privacy Statement to ensure compliance with current legal requirements or to reflect changes in the recruitment process.
The latest version is always available on our website.
Tok GmbH
1. Controller
The controller within the meaning of the General Data Protection Regulation (GDPR) is:
Tok GmbH
Einstein Ring 5
D-48599 Gronau (NRW)
Germany
Tel.: +49 (0)2562-96 400
Email: info@tokfood.com
Website: www.tokfood.com
Tok GmbH is established in Gronau, Germany.
Data Protection Officer:
Michel Tok
Email: info@tokfood.com
2. Purpose and Legal Basis of Processing
When you apply for a position with us (by email or via our online application form), we process your personal data exclusively for the following purposes:
- Assessing your application
- Conducting the recruitment process
- Making a hiring decision
- Communicating with you regarding your application
- Article 6(1)(b) GDPR (pre-contractual measures)
- Section 26 German Federal Data Protection Act (BDSG) – processing for employment-related purposes
As part of the recruitment process, we may process the following data:
- First and last name
- Email address
- Telephone number
- LinkedIn profile (if provided)
- Cover letter
- Curriculum Vitae (CV)
- References
- Any additional information you voluntarily provide (e.g., date of birth, address)
4. Access to Your Data
Your application data will only be accessible to:
- Authorized HR personnel
- Managers involved in the specific recruitment process
5. Retention Period
If your application does not result in employment, your personal data will be retained for 6 months after the completion of the recruitment process.
This retention period is based on potential legal obligations under German employment law (e.g., the General Equal Treatment Act – AGG).
After this period, your data will be permanently deleted or anonymized.
6. Employment
If you enter into an employment relationship with Tok GmbH, your application data will become part of your personnel file and will be retained for the duration of your employment in accordance with applicable legal retention requirements.
7. Disclosure to Third Parties
Your personal data will not be disclosed to third parties unless:
- Required by law, or
- Necessary for the recruitment process (e.g., IT service providers hosting our systems)
Personal data is stored within the European Union.
8. Data Security
We implement appropriate technical and organizational measures to protect your personal data against loss, misuse, unauthorized access, disclosure, or alteration.
Data transmitted via our website is encrypted using TLS technology.
9. Your Rights
Under the GDPR, you have the following rights:
- Right of access (Art. 15 GDPR)
- Right to rectification (Art. 16 GDPR)
- Right to erasure (Art. 17 GDPR)
- Right to restriction of processing (Art. 18 GDPR)
- Right to data portability (Art. 20 GDPR)
- Right to object (Art. 21 GDPR)
- Right to withdraw consent at any time (Art. 7(3) GDPR)
info@tokfood.com
We will respond within one month.
10. Right to Lodge a Complaint
If you believe that your personal data is being processed unlawfully, you have the right to lodge a complaint with the competent supervisory authority in Germany:
State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia
www.ldi.nrw.de
Tok GmbH reserves the right to amend this Privacy Statement to ensure compliance with current legal requirements or to reflect changes in the recruitment process.
The latest version is always available on our website.